One series per client
Create a meeting with a weekly or every-two-weeks rule, set how many sessions it runs, and invite the client by email. Every session uses the same link.
Coaches and therapists
Video sessions for coaches and therapists, from booking to follow-up
Coaches, counsellors and therapists can publish a booking page, let each client choose a time and meet in a browser room that only that booking uses. Knock entry lets you admit the client yourself, a reminder goes out an hour before, and calls are encrypted in transit (WebRTC, DTLS-SRTP) through Meeto's media servers in Europe and South-East Asia.
A Meeto booking page on a phone; a time is booked.
Session flow
How does a session flow in Meeto?
A client books a slot on your page, receives a confirmation with a link that belongs to that booking alone, and joins you in the browser at the agreed time.
The scheduling guide walks through availability and calendar connection step by step.
- Publish a session type. Name it after what the client gets, such as “50-minute coaching session” or “20-minute introductory call”. Free includes 1 meeting type; Pro allows up to 50, so an intro call and a full session can sit on one page.
- Ask only what you need. The booking form can collect a few answers before the call. Keep it to logistics and goals, so the client books in a minute.
- Protect the time around sessions. Set working hours, a buffer after each session for notes, a minimum notice period, a daily limit and time off. Connect a Google or Apple calendar so personal events block your availability.
- Let the client confirm and prepare. The confirmation carries the session link, add-to-calendar options and links to reschedule or cancel without writing to you. Times show in the client's own time zone.
- Remind them once. When the meeting type's reminder is on, you and the client get one email an hour before. A session booked less than two hours ahead skips it, because the confirmation has just arrived.
- Admit the client yourself. Open the room a few minutes early and switch entry to knock in the participants panel. Anyone else who has the link waits until you let them in, and you can lock entry once the session starts.
Regular clients
How do you handle a client you see every week?
Schedule a recurring series for that client, so they keep one link for every session instead of booking each week.
Reminders the client controls
Pick up to two reminder emails per session: 1 day, 1 hour or 15 minutes before. The client can stop them in one click and stays invited.
Holidays without rebooking
Move or cancel a single date from the series panel. The client gets a cancellation for that date only, and the rest of the series stays as it was.
A neutral title
Use a neutral meeting title such as “Session with Anna”. The title appears in invitations, reminders and calendars, which other people may see on a shared screen or a lock screen.
Free and Pro
What a coaching practice gets on each plan
The booking page, knock entry and reminders are on Free. Pro is for more session types, more calendars and sessions without a time limit.
Free
FreeIncluded in every account
- A booking page at meeto.me/yourname with 1 session type
- Up to 2 connected calendars, checked for busy time
- Sessions of up to 60 minutes for up to 10 peopleThe timer starts when the client joins, so a 50-minute session fits
- Knock entry, a room password and lock entry
- Reminder emails, with reschedule and cancel links
- Recurring series for weekly clients
- Background blur and AI noise suppression
Pro
ProEverything in Free, plus
- Up to 50 session typesAn intro call and a full session on one page
- Up to 5 connected calendars
- No time limit, up to 25 people
- Recording, transcript and AI summary, only when you start themRecordings are kept 90 days; AI summaries cover 10 hours a month
Privacy for clients
What can you tell clients about privacy?
Clients often ask how their sessions are protected. The table lists what Meeto does today.
| Topic | What Meeto does |
|---|---|
| Encryption | Encrypted in transit (WebRTC, DTLS-SRTP) through Meeto's media servers in Europe and South-East Asia |
| Who can enter | Open, knock or password entry; lock entry; a removed person cannot rejoin that meeting |
| Chat | In-call chat is deleted when the meeting ends |
| Recording and AI summary | Starts only when a Pro or Team host turns it on; everyone in the call sees a banner and an indicator. Recordings are kept 90 days; transcripts and summaries until you delete them |
| AI training | Meeting content is not used to train AI models |
When a client wants a recording or a written summary, agree on it before you start and choose who receives it: “Only me” or “Everyone in the call”. You can delete files from your recordings whenever you no longer need them. The recording page explains capture, files and retention, and the pricing page lists what each plan includes.
FAQ
Frequently asked questions
Does a client need an account or an app for a session?
No. A client books on your page and joins from the confirmation link in a current desktop or mobile browser. They may be asked to allow the camera and microphone the first time. Apps for iPhone and Android are there for clients who prefer them.
How are sessions kept private?
Calls are encrypted in transit (WebRTC, DTLS-SRTP) through Meeto's media servers in Europe and South-East Asia. Knock entry lets you admit the client yourself, in-call chat is deleted when the meeting ends, and meeting content is not used to train AI models.
Can I hide my home office during a session?
Yes. In the browser you can blur your background, pick a built-in scene or upload up to five images of your own, and the iPhone app offers background blur.
What happens when a client misses a booked session?
If you joined and the client did not, Meeto can email them a short note with a “Pick another time” button that moves the same booking. The follow-up is a setting of the meeting type and is on by default.
Put it to work
Open your Meeto account to set it up, or explore the working product first.