Video meeting privacy
A practical privacy checklist for video meetings
Keep a Meeto call focused on the people and material it needs. Decide what to capture, explain recording or AI before it starts, restrict shared links and delete saved meeting material when the purpose ends.
On this page
Protect meeting privacy in five steps
Choose the minimum
Camera, microphone, chat, screen share, recording and AI recap serve different purposes. Turn on only what the conversation needs, and ask participants for only the information the meeting needs.
Keep capture off until needed
Recording and AI capture are opt-in: they start only when a Pro or Team host turns them on, so an ordinary browser meeting runs without them.
Explain the choice
Before capture starts, state the purpose, audience, retention period and participant options. Obtain any consent required by the people and jurisdictions involved.
Protect links
Treat an invited room, recording or recap URL as access information. Share it through the intended channel and do not paste private links into public pages or support tickets. Use a booking or private workflow for personal appointments instead of a shared public room.
Delete deliberately
Check video, transcript and recap separately. Remove each material when the purpose ends, while respecting any legal preservation requirement.
Read the recording and consent section of the Terms before documenting a policy for customers, students, employees or clients.
What Meeto saves depends on your choices
| Choice | What to expect |
|---|---|
| Browser call without capture | Live media and the room and account details needed to run the meeting. No recording is made. |
| Cloud recording | Opt-in capture by a Pro or Team host with a visible indicator; default recording retention is 90 days unless deleted sooner. |
| AI recap | A transcript and summary are created only when the host turns AI Summary on; review the result before sharing. |
| Shared link | Anyone who receives an access link may be able to reach the material it points to, so share it only with the intended audience. |
Meeto calls use WebRTC (DTLS-SRTP) encryption in transit through Meeto's media servers in Europe and South-East Asia. The security overview explains how recording and AI processing are handled.
Set expectations before the call
Invite message
Say whether the call is recorded, whether participants need a camera, and where a confirmed recording or recap will be shared.
Host controls
Keep the recording indicator visible, stop capture when the purpose ends and avoid showing unrelated personal or customer data during screen sharing.
After the call
Limit access, correct or annotate an AI recap before relying on it, and delete video, transcript and recap according to your retention policy.
These controls help a host make a responsible choice. When the meeting involves regulated or sensitive information, follow the current Privacy Policy, Terms, your organisation's requirements and legal advice.
Frequently asked questions
How is a Meeto video meeting encrypted?
Meeto calls are encrypted in transit (WebRTC, DTLS-SRTP) through Meeto's media servers in Europe and South-East Asia. When the host turns on recording or AI Summary, Meeto processes the media to create them, and everyone in the call sees an indicator while they run.
Does Meeto use my meetings to train AI?
No. Meetings, recordings, transcripts and recaps are not used to train AI models. The current Privacy Policy and Terms give the complete scope.
How long are recordings and summaries kept?
Cloud recordings automatically expire after 90 days by default, and the owner can delete them sooner. Transcripts and AI recaps can remain after media expiry under the current policy, so delete each material type when it is no longer needed.
What should I tell participants before recording?
Explain what will be captured, why, who can access it, how long it will be kept and how a participant can ask a question or decline. The host is responsible for obtaining the consent required by applicable law and the organisation's policy.
Put it to work
Open your Meeto account to set it up, or explore the working product first.